Guide: How to complete Veterinary Health Certificates
Completing a veterinary health certificate is neither easy nor straightforward. Here is what agri-food producers need to know. You need a health certificate to export food, feed live animals and animal products to many countries. the guide is for exporters sending animals or animal products to a third country and explains how to fill in a health certificate.
This guide to complete is based on standard export health certificates. They can vary from country to country and we suggest you look at local guidance for details. Nevertheless, these general instructions can be the first useful stepping stone to get familiar with the process. Box numbers may vary on the model health certificates.
‘ISO’ means the international standard 2-letter country code for a country
Individual health certificates vary according to the consignments. The certificate tells you if a field is compulsory or optional. After the certificate has been issued, the operator responsible for the consignment must tell the competent authority if there is any change to the:
consignee
entry border control post (BCP) or border inspection post (BIP)
date of transport
means of transport
You will not get a replacement certificate for these changes. The competent authority will tell you what to do next.
Part 1: Details of the dispatched consignment
Consignor/exporter (box I.1) The name and address (street, city and region, province or state, as appropriate) of the natural or legal person dispatching the consignment. This must be located in the third country, except for the re-entry of consignments originating from the country of import.
Certificate reference number (box I.2) The unique mandatory code assigned by the competent authority of the third country using its own classification. Unique notification number (UNN) (box I.2.a)
Central competent authority (box I.3) Name of the central authority in the third country issuing the certificate.
Local competent authority (box I.4) If it applies, the name of the local authority in the third country issuing the certificate.
Consignee/importer (box I.5) The name and address of the natural or legal person receiving the consignment in the importing country or third country of destination if the consignment is transiting the importing country
Operator responsible for the consignment (box I.6) The name and address of the person in the importing country in charge of the consignment when presented to the BCP/BIP. This is the person who makes the declarations to the competent authorities either as the importer or on behalf of the importer.
For:
products in transit through a country of import, the name and address are compulsory
certain animals, the name and address are compulsory if required by the relevant legislation
animals and products that will be placed on the market, the name and address are optional
Country of origin (box I.7) For:
products, the name and ISO code of the country where the animals originate and or goods were produced, manufactured and packaged (labelled with the identification mark)
animals, the country of residence during the required period as set out in the relevant national health certificate
registered horses re-entering the importing country, the country of origin means the country from which they were last consigned
Where trade is between more than one-third country (triangular trade), you must complete a separate certificate for each country of origin.
Region of origin (box I.8) If it applies, for animals or animal products affected by regionalisation measures (where a clearly defined part of a territory contains an animal subpopulation with distinct health status).
You must state the code of the approved region, zone or compartment. The codes can be found in the appropriate third country list in UK legislation or, for EU and EFTA countries only, in the appropriate certification requirement document.
Country of destination (box I.9) The name of the country and the ISO Code.
For products in transit, you must provide the name and ISO code of the third country of destination.
Region of destination (box I.10) If it applies, for animals or animal products affected by regionalisation measures (where a clearly defined part of a territory contains an animal subpopulation with a distinct health status). You must state the code of the approved region, zone or compartment. The codes can be found in the appropriate third country list in UK legislation or, for EU and EFTA countries only, in the appropriate certification requirement document.
Place of dispatch (box I.11) The name, address and approval number, if required by legislation, of the holdings or establishments from which the animals or the products come from. For:
animals, a holding or any other officially monitored agricultural, industrial or commercial establishment, including zoos, amusement parks, wildlife and hunting reserves, where animals are regularly kept or bred
germinal products, semen collection or storage centres, or embryo collection or production teams
other products, any unit of a company in the food or animal by-product sector
Only the establishment shipping the products may need to be named.
Where trade is between more than one-third country (triangular trade), the place of dispatch is the last third country establishment of the export chain from where the final consignment is transported to the importing country.
Place of destination (box I.12)
This is optional unless you’re storing products in transit.
For goods that are being placed on the market: the place where the animals or products are sent for final unloading. Give the name, address and approval number of the holdings or establishments of the place of destination, if applicable.
For storage of products in transit: the name, address and approval number of the warehouse in a free zone, the customs warehouse or the ship supplier.
Place of loading (box I.13)
For animals: the name of the city or the place where the animals are loaded and, if they are assembled beforehand, the details of the official assembly centre.
For products: the name of the city and category (for example, establishment, holding, port or airport) of the final place where the products are to be loaded in the means of transport for the journey to the importing country.
If it’s a:
container, give the place when the goods board the final means of transport to the importing country
ferry, give the place where the truck embarked
Date and time of departure (box I.14) For:
animals, the date and time at which the animals are scheduled to leave in their means of transport (aeroplane, vessel, railway or road vehicle)
products, the date when the means of transport (aeroplane, vessel, railway or road vehicle) departs
Means of transport: means of transport leaving the country of dispatch (box I.15) You must only select one option.
Mode of transport:
aeroplane
vessel
railway
road vehicle
other -
Identification of the means of transport. For:
aeroplanes, the flight number, for vessels the ship name(s)
railways, the train identity and wagon number
road transport, the registration number plate with trailer number plate if it applies
a ferry, state the identification of the road vehicle, the registration number plate with trailer number plate if it applies, and the name of the scheduled ferry
Entry BCP (box I.16) Give the name of the BCP/BIP and the BCP/BIP identification code assigned by the national track and traces system, for example, IPAFFS in Great Britain or Traces in the EU/Northern Ireland. Accompanying documents (box I.17) Complete where it applies and if referenced on the certificate. You must give the type and reference number of documents that accompany a consignment, such as a:
CITES permit (Convention on International Trade in Endangered Species of Wild Fauna and Flora)
permit for invasive alien species (IAS)
commercial document (for example, the airway bill number, the bill of lading number or the commercial number of the train or road vehicle)
Description of goods (box I.18) You must only select one option. Give the:
relevant Harmonised System code (HS code)
title defined by the World Customs Organisation
You should also give:
additional information to classify the animals or the products according to the official veterinarian
any specific requirements required by the relevant model health certificate
zone, for animals or products affected by the setting up of approved zones or compartments
You must give zones or production areas (for example, in the case of bivalve molluscs) as published in the lists of approved establishments approved by the importing country.
For animals, give the
species
breed or category identification method
identification number
age
sex
quantity or net weight
test
For germinal products, give the:
collection or production date
approval number of the centre or team
identification of the straw
quantity
For donor animals, give the:
species
breed or category
identification
For products, give the:
species
types of products
type of treatment
approval number of establishments together with ISO country code (slaughter house processing plant, cold store)
number of packages
type of packaging
batch number
net weight
final consumer (that is, products are packed for the final consumer)
Species: the scientific name or as defined by local legislation. Type of packaging: identify the type of packaging according to the definition given in Recommendation No 21 of UN/CEFACT (United Nations Centre for Trade Facilitation and Electronic Business)
CN code (box I.19) Give the relevant:
Harmonised System code (HS code)
title defined by the World Customs Organisation
Quantity (box I.20) You must only select one option. For:
animals, give the total number of heads or straws expressed as units
germinal products, give the total number of straws expressed as units
products and aquatic animals, except ornamental fish, the total gross and net weight in kilograms
Total net weight: this is defined as the mass of the goods themselves without immediate containers or any packaging.
Total gross weight: overall weight in kilograms. This is defined as the aggregate mass of the products and of the immediate containers and all their packaging but excluding transport containers and other transport equipment.
Transport conditions (box I.21) Category of required temperature during the transport of products (ambient, chilled, frozen). Select only one category.
Total number of packages (box I.22) Box numbers may vary on the model health certificates. For:
animals, the number of boxes, cages or stalls, in which they’re being transported
germinal products, the number of cryogenic containers
products, the number of packages
This box is optional for bulk consignments.
For internal market (box I.22) Box numbers may vary on the model health certificates. You must only select one option. For all consignments destined for the importing country (complete where it applies, if referred to in the model health certificate). Definitive import: you must only use this option for consignments intended to be placed under the customs procedure ‘release for free circulation’ in the importing country.
For certain animals (for example, registered equidae) select only one of the following options:
re-entry - only use this option for animals authorised for re-entry, such as registered horses for racing, competition and cultural events re-entering Great Britain after their temporary export
temporary admission - only use this option for animals authorised for temporary entry into Great Britain, such as registered horses for a period of less than 90 days
Individual health certificates vary according to the consignments. The certificate tells you if a field is compulsory or optional.
Container No/Seal No (box I.23)
If applicable, give the corresponding numbers. You must give the container number if the goods are transported in closed containers. Give the official seal number. An official seal applies if a seal is affixed to the container, truck or rail wagon under the supervision of the competent authority issuing the certificate.
Description of goods (box I.25) As specified in the relevant health certificate, give the:
purpose for goods to be placed on the market
intended use of products
Animal feeding stuffs: concerns only animal by-products intended for animal feed
Approved body: movement of animals to an approved body, an institute or a centre, Artificial reproduction: for germinal products only.
Breeding/production: for breeding and producing animals, including aquaculture animals intended for farming.
Canning industry: for tuna intended for the canning industry, for example.
Circus/exhibition: for registered circus and exhibition animals and aquatic animals for aquariums or similar businesses not for further sale.
Fattening: for ovine and caprine animals only.
Further process: for products which have to be further processed before being placed on the market.
Game restocking: for game for the purpose of rebuilding stocks only.
Human consumption: for products intended for human consumption for which a health or veterinary certificate is required by natioanl legislation, only.
Other: intended for purposes not listed elsewhere in this classification, including aquatic animals intended for put-and-take fisheries.
Pets: commercial movements of dogs, cats, ferrets and birds. For ornamental aquatic animals intended for pet shops or similar businesses for further sale.
Pharmaceutical use: animal by-products unfit for human or animal consumption
Quarantine refers to:
birds other than poultry
carnivores, primates and bats
aquaculture animals
registered equidae:
Relaying: for bivalve molluscs intended for purifications at destination.
Slaughter: for animals destined directly or via an assembly centre to a slaughterhouse. Technical use: animal by-products unfit for human or animal consumption
Trade samples
For transit (box I.26) Only for the transit of animals or products either:
through the importing country from one third country to another third country
from one part of a third country to another part of the same third country
Give the name and ISO code of the third country of destination.
Part 2: certification
A certifying officer authorised by the competent authority of the third country must complete the official certificate. If there are no animal or public health attestations for the consignment, you should delete or cross out this section.
See the footnotes for Part 2 on the health certificates.
Box II.a. Certificate reference No: Give the same reference code as in box I.2. Box II.b. Give the same reference code as in box I.2.a (complete where it applies). Certifying officer The official veterinarian or official inspector as defined by the local legislation.
Give:
the name in capital letters
qualification and title, where it applies
an identification number and original stamp of the competent authority
date of signature.