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Goods leaving Great Britain since 1 January 2022 at ports using GVMS (CIP 1)

(S,P) What export procedure where ports use the goods vehicle movement service (GVMS)? Read CIP 1 here.


Since 1 January 2022, exports between Great Britain and the EU will be subject to full customs controls.


This means that goods must be presented to customs and the export declarations must be entered into HMRC systems to decide if any further physical checks are required.


If a physical examination is required, this will be conducted at an Inland Border Facility or at the designated customs checking facility within the frontier locations. Goods must not be exported without permission and a message must be sent after their departure.


To support full customs controls on goods, particularly those locations with limited space or infrastructure, the government introduced the goods vehicle movement service (GVMS).


Read this Customs Information Paper (CIP) to find out what changes are happening at certain locations.


The following changes relate to the ports using GVMS for exports from 1 January 2022. If the port is not using GVMS please follow the normal exports process.

 

1. Customs Handling Imports and Exports Freight (CHIEF) from 1 January


1.1 Changes for exports going through Dover, Eurotunnel, Holyhead and Fishguard

Declarants must always submit and gain permission to proceed (P2P) by submitting an arrived export declaration with Additional Information (AI) statement “RRS01”.


1.2 Changes for exports going through Liverpool, Heysham and Milford Haven/Pembroke


If your carrier is using:

  • the goods vehicle movement service (GVMS), the declarant must submit an arrived export declaration

  • inventory linking, the declarant must submit a pre-lodged declaration and must not use the AI statement RRS01

1.3 What to enter in the arrived export declaration


Arrived export declarations include the following types:

  • full export declaration (unless you’re authorised for Customs Supervised Exports)

  • pre-shipment advice

  • customs clearance request (CCR / C21)

In box 1 the third character of DECLN-TYPE must indicate the entry is declared ‘arrived’ by entering:

  • ‘A’ for a full declaration

  • ‘C’ for a pre-shipment advice

  • ‘J’ for a C21

In box 25 you must enter the mode of transport as ‘6’ for roll on roll off (RoRo).

In box 30 you must enter the freight location code:

  • HLD for Holyhead

  • EUT for Eurotunnel

  • DOV for Dover

  • DEU for Combined Eurotunnel/ Dover (or if you’re uncertain if the export is Dover or Eurotunnel)

  • FIS for Fishguard

  • LIV for Liverpool

  • HEY for Heysham

  • MIL for Milford Haven/ Pembroke

In box 44 you must enter AI statement ‘RRS01’.


Failure to provide the ‘RRS01’ AI Statement within the declaration will result in GVMS not being able to validate it on the submitted Goods Movement Reference (GMR).


1.4 Goods selected for checks


Once the declaration is submitted on CHIEF, the declarant will be informed if their document or goods need to be checked.

If a physical examination is required, the declarant will need to tell the haulier to present the goods at:

  • the nearest Inland Border Facility for goods leaving Dover, Holyhead or Eurotunnel

  • the port’s designated customs checking facility for goods leaving Liverpool, Heysham, Milford Haven/Pembroke or Fishguard

1.5 Customs Supervised Exports (CSE) from 1 January 2022


If you’re authorised for CSE you should email: exportpresentationapprovals@hmrc.gov.uk with ‘Arrived Exports for CSE’ in the subject. HMRC will then confirm the process for you.

1.6 Designated Export Place (DEP) processing from 1 January 2022

For goods being exported from Great Britain, the declarant should check which Great Britain port their goods will be exported from, especially if their goods are to be handled by a freight forwarder or DEP for consolidation.

If the goods will be exported from certain locations the declarant must enter the correct freight location code for that port in box 30 of the declaration. AI statement code RRS01 must be declared in box 44 of the declaration.

If the goods will be exported from a Great Britain port with a temporary storage facility, the DEP locations code should be entered in box 30 as usual.

If the declaration has been selected for an examination:

  1. You should present your goods at the intended DEP if you are using a freight forwarder for consolidation purposes.

  2. The DEP operator should then re-arrive your declaration and continue with normal processes.

  3. Your goods will be examined at the DEP operator’s premises.

  4. Depending on the outcome, the declaration will be cleared or held for further checks.

Cleared consolidations from a DEP operator’s premises can progress to the port of exit from Great Britain.

For GVMS movements, the DEP operator must inform the haulier of all the Declaration Unique Consignment References (DUCRs) within the Transit Accompanying Document (TAD) movement reference numbers (MRNs) if any have been raised. The haulier must enter either:

  • all of the DUCR within the consolidation

  • the TAD MRN’s if one has been raised

2. Customs Declaration Service changes from 29 January 2022


Nothing changes when declaring on Customs Declaration Service until 29 January 2022. The existing process remain in place until then.


2.1 Changes to exports going through Dover, Eurotunnel, Holyhead and Fishguard


Declarants must always submit and gain permission to progress (P2P), by submitting an arrived export declaration with Additional Information (AI) statement “RRS01”.


2.2 Changes to exports going through Liverpool, Heysham and Milford Haven or Pembroke


If your carrier is using:

  • GVMS, the declarants must submit an arrived export declaration

  • inventory linking, the declarant must submit a pre-lodged declaration and must not use the Additional Information (AI) statement RRS01

2.3 What to enter in the arrived export declaration


Arrived export declarations include the following types:

  • Type A – Full Export Declaration (non CSE)

  • Type B – Occasional Simplified Procedure

  • Type C – Simplified Declaration Procedure (SDP)

  • Type J – Customs Clearance request (CCR / C21)

The declaration must include:

  • AI Statement code ‘RRS01’ in Data Element 2/2

  • Mode of Transport ‘6’ for roll on roll off (RoRo) in Data Element 7/4

  • authorisation type code ‘EXRR’ and the exporters EORI in Data Element 3/39

  • the correct goods location code in Data Element 5/23 must be one of the following and match in GVMS for the goods to be departed:

    • Dover – GBAUDVRDOVDVRGVM

    • Eurotunnel – GBAUEUTEUTEUTGVM

    • Dover/Eurotunnel – GBAUDEUDEUDEUGVM

    • Fishguard – GBAUFISFISFISGVM

    • Holyhead – GBAUHLYHLDHLYGVM

    • Liverpool – GBAULIVLIVLIVGVM

    • Heysham – GBAUHYMHEYHYMGVM

    • Milford Haven/Pembroke – GBAUPEDMILPEDGVM


For some exports going through Liverpool, Heysham and Milford Haven/Pembroke part of these ports remain outside of GVMS control. If the carrier is not using GVMS the declarant must omit the GVM from the location code and not enter RRS01 on the declaration.


2.4 Goods selected for checks

Once the declaration is submitted on the Customs Declaration Service the declarant will be informed if their document or goods need to be checked.


If a physical examination is required, the declarant will need to tell the haulier present the goods at:

  • the nearest Inland Border Facility for goods leaving Dover, Holyhead or Eurotunnel

  • the port for goods leaving Liverpool, Heysham, Milford Haven/Pembroke or Fishguard

3. GVMS locations not using arrived exports declarations

For exports going through Newhaven and Sheerness using GVMS, declarants must submit a pre-lodged export declaration (unless the declarant holds an authorisation that allows them to submit a different type of declaration).


For CHIEF declarations from 1 January 2022 you must use the following location codes:

  • NHV for Newhaven

  • MED (Medway) for Sheerness

For Customs Declaration Service declarations from 29 January 2022 you must use the following location codes:

  • GBAUNHVNHVNHVGVM for Newhaven

  • GBAUMEDMEDMEDGVM for Sheerness

4. Goods Movement Reference (GMR)

At border locations operating GVMS, hauliers will be required to provide the carrier with a GMR obtained from the GVMS. The GMR is a unique reference beneath which individual customs, transit and safety and security declaration numbers will be linked together for that vehicle or container. Each GMR is valid for a single crossing and can be used only once.


The AI Statement ‘RRS01’ (entered in either box 44 or Data Element 2/2) indicates that the declaration needs to be sent to the GVMS system for the GMR to be created.

Traders will be allowed to add or remove the ‘RRS01’ on their declaration up until the point the goods are arrived on GVMS at the port or frontier. You cannot add or remove ‘RRS01’ once the entry is arrived.


Failure to provide the ‘RRS01’ within the declaration will result in GVMS not being able to arrive the declaration.


This process needs to be done prior to getting to point of exit.

  1. The haulier will need to enter all DUCR’s associated with the vehicle movement into the GMR. GVMS will validate each DUCR and confirm whether the goods have Permission to Proceed (P2P) or whether there are any outstanding controls.

  2. Drivers must not proceed to the point of exit until all DUCRs have P2P status and the GMRs have been validated.

  3. At the point of exit the driver will present the GMR to the carrier and the carrier will validate the GMR at check in. GVMS will reject the check-in attempt unless all the DUCRs in the GMR have been arrived, in which case the vehicle will be turned away from check-in.

5. Physically consolidated exports


Consolidations require an arrival and departure at the top-level Master Unique Consignment Reference (MUCR) for the underlying DUCRs to be departed successfully. However, GVMS is currently unable to accept MUCR references within the GMR. Traders who physically consolidate exports should not consolidate the DUCRs into a MUCR until GVMS can accept MUCRs in a GMR.


6. Using GVMS from 29 December 2021

To help businesses prepare early, they can submit a pre-lodged or arrived declaration and create a GMR from 29 December 2021 for any movements on or after 1 January 2022. To do this, they will need to:

  1. Submit a pre-lodged, or arrived declaration on CHIEF using Additional Information code ‘RRS01’

  2. Create a GMR in Goods Vehicle Movement service (GVMS).


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